STP Network Organizing

Dashboard for STP's network organizing efforts

Invisible Guest 2

July 13, 2016 — August 9, 2016

Hypothesis

If we can add an invisible guest to all relevant leaders’ 1:1 calendar invites then we will be able to increase the visibility of those meetings with minimum efforts.

Design

We will communicate our intent but know that we will not necessarily end up w/only Wye meetings

Email address:  Miles@stproject.org

Here are the instructions for assistants.

By tracking all invites on the invisible guest calender, we will be able to measure the engagement of each leader and the connectedness within the group.

Eden is checking in w/assistants via email to invite them to participate in this experiment.

Metrics

Measures

Is assistant on board and cool with it?
If calendar reflects the meetings that are happening (what %) (Did meetings occur and Miles wasn’t invited?)
Who is adding what?

Success:People added Miles to their calendar invites, if there were meetings
Epic : Miles reveals info that otherwise we would have never learned.

Learnings

  • Relationships matter!
  • 2 out of 7 (29%) conversations including a Principal in Wye was recorded on Ms Miles. Those that were not recorded include organizations where Eden hasn’t yet connected individually  with assistants. Eg.  Heather, Ai-jen or Anjelica’s assistants with one exception (convo between May and Annie on 8/9).
  • Three assistants, Edwin from 350.org, Shina from APEN, and John from Forward Together have added meetings to Ms. Miles calendar. Eden had one on one conversations with each of these assistants providing background on Wye River and the Ms. Miles calendar.
  • We learned about other meetings from Wye Leaders sharing their meeting notes or Miles River Team meetings.

 

Decisions

  • Continue using and encouraging assistants to use Ms. Miles Calendar.
  • Eden to meeting in person with assistants when possible to build relationships.

Questions

Why aren’t assistants adding Ms. Miles to their original invite, it is only on invites that are to their principals and not to all the people in a conversation? This seems to be adding an extra step for assistants rather than adding us directly to another invite, ex. Wye River West Coast Meeting on 9/1, only Ev and Ms Miles are invited rather than all the other people.

Updates

Here is some analysis from the #invisibleguest2 data:

2 out of 7 (29%) conversations including a Principal in Wye was recorded on Ms Miles. Those that were not recorded include organizations where Eden hasn’t yet connected individually with assistants. Eg. Heather, Ai-jen or Anjelica’s assistants with one exception (convo between May and Annie on 8/9).

22% of convos we are tracking with principal and other leaders (2 out of 9 convos) were recorded on Ms Miles.

Three assistants, Edwin from 350.org , Shina from APEN, and John from Forward Together has added meetings to Ms. Miles.

We learned about other meetings from Wye Leaders sharing their meeting notes or Miles River Team meetings.

More conversations could have been on the STP calendar as Miles River team members were part of these.

Noticing that #invisibleguest2 is most successful with the assistants who we’ve taken the time out to meet with, not only call. This is encouraging me to have face time with folks based in NY and DC while I’m on the east coast. Thinking about possibilities for experiments about how we can better integrate different Wye staff members after meeting them. This came up after noticing Shina added an event to the calendar. #invisibleguest2

Noticing another update to the Ms.Miles calendar, assistants are using the calendar #invisibleguest2 success!

Three days into the experiment and so far, Edwin (May’s assistant) has already added 2 meetings to the Ms.Miles Calendar! #InvisibleGuest2

Hashtag #invisibleguest2
Accountable Alison
Team Eden, Alison, Haitham and all Wye River Assistants
Documents ❤ Design Log
Modified August 15, 2016
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